How to fill an invoice

Consignment note boxes to be completed by the sender

2. Sending company’s code (for companies serviced under contracts).

3. Sender’s last name.

4. Sending company name.

5. Sender’s contact telephone.

6. Sender’s mailing address.

7. Sender’s notes.

8. Recipient company’s code (if available).

9. Recipient’s full name.

10. Recipient company’s name (if available).

11. Recipient’s contact telephone.

12. Recipient’s mailing address and postal code; poste restante marking.

13. Marking made if consignment contains documents only.

14. Brief description of consignment contents; hazardous cargo marking made if necessary.

15. Number of pieces per consignment.

16. Weight in kilograms.

17. Delivery area.

18. Delivery mode.

19. Sender’s special instructions.

20. Declared value (in national currency of sender’s country).

21. Paid by (sender, recipient, third party).

22. Payer’s code.

23. Payment (against invoice, in cash).

24. Sender’s signature.

25. Unique ID of PONY EXPRESS packaging — to be completed for declared-value consignments.

Consignment note boxes to be completed by a PONY EXPRESS courier service employee

1. Pickup date.

26. Pickup time.

27. Sender’s city code (ORG).

28. Recipient’s city code (DEST).

29. Actual consignment weight established by checkweighing.

30. Consignment bulk weight.

31. Shipment category (for intracity deliveries: Category 1 — up to 0.5 kg; Category 2 — up to 5 kg; Category 3 — up to 20 kg).

32. Service notes.

33. Rates according to price-list (VAT not included).

34. Extra charge for declared value (at 1%, VAT not included, if declared value exceeds 15,000 roubles.).

35. Payment of extra logistics services.

36. Extra rates (VAT not included) charged for extra services (such as redirection, notice of delivery sent by fax, packing at PONY EXPRESS warehouse facilities, etc.).

37. VAT at 18% on the amount of basic and extra rates.

38. Total due.

39. Forwarder’s notes (such as note of executed report, etc.).

40. Information about redirected and/or returned consignments.

41. Signature of pickup courier.

42. Personal ID of pickup courier.

43. Personal ID of delivery courier.

Consignment note boxes to be completed by the recipient

44. Recipient’s signature.

45. Recipient’s full name.

46. Consignment received on (date).

47. Consignment received on (time).